What to include in your request
Plan for the busiest part of the gathering, not just the invitation count. Meal times, intermissions and a shared finishing time can concentrate demand. Tell the rental contact about the full event schedule and existing facilities.
Your planning checklist
- Share guest estimates, event hours and food or beverage arrangements.
- Keep restroom queues clear of exits, catering routes and guest seating.
- Get property or venue approval for the proposed placement.
- Allow delivery and collection access outside the main guest arrival window.
Placement and access
Include children, volunteers and vendors in the planning discussion where relevant. For evening use, arrange a visible, usable path. Check that rain will not turn the proposed route or placement into soft ground.
Before you book
Confirm the supplying company, equipment, total price, service visits and pickup process in writing. Calls are accepted 24/7 for inquiries; delivery and response timing are confirmed separately.